Here's How the Program Works --- Click for Important Downloads

7. Contact the school for a good time to present the dictionaries.

8. Assign club member volunteers to take the books to the school and make the presentation. Make sure everyone is on the same schedule.

9. Tell the class what Rotary is all about and why you are there. CLICK HERE for sample talking points.

10. The teacher should remove books from the box one at a time and call out the student’s name, then hand it to the Rotarian. The Rotarian then presents the book with a smile and a statement of praise. This personal contact is the essential part of the program. A sincere, caring presentation will leave an impression that will last a lifetime.

11. Be sure to take extra books with blank bookplates. Plan on the class roster changing by the time you present the dictionaries.

12. Thank the teachers and school principal for cooperating.

1. Contact your local school superintendent to explain the program and secure their official approval. Ask for names and addresses of the school principals that have 3rd grade classes.

2. Write each principal, explaining the program, and ask for their cooperation. You’ll need the names of classroom teachers and rosters of their classes.

Ask the principal for a Microsoft Excel file with each student’s name, their classroom teacher’s name, and the school’s name. Assure them that you will not need any privileged information.

3. Determine the numbers of books needed. Be sure to add copies for the teachers.

4. The cost of each dictionary is modest. Please refer to our order form for current prices. Order books through Dictionary Project Chair, Gary Pollmiller by email at

5. Each organization placing an order is to arrange their own printing of the student’s names on the bookplates for the books that are ordered. Order the bookplate labels through Gary Pollmiller. It is imperative that each book contains the student’s name, their teacher’s name, the school name, and the club’s name and address.

6. Prepare Book Box Tags to indicate contents of classroom sized boxes of books. Place prepared bookplates, and lists from the school in the top of box. The Rotarian(s) assigned to deliver the books will place each bookplate inside the front cover of every book.

13. Get ready to receive the many wonderful thank you letters you are bound to receive. This is the reason you should put the club address on the Bookplate.

CLICK HERE to download a ready to use PDF file of a 6-up bookplate layout. Alter this to fit your needs.

CLICK HERE to download a ready to use PDF file of a 6-up bookplate layout. Alter this to fit your needs.